Privacy Policy
Last updated: November 12, 2025
1. Who we are
Strathen Group Ltd. (“Strathen”, “we”, “us”, “our”) is a management consulting firm based in Alberta, Canada and serving clients in Canada, the US, the UK, and other markets.
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website, contact us, apply for roles, or interact with us in the course of business.
If you have questions, contact us at: privacy@strathengroup.com.
2. Scope of this policy
This policy applies to:
- Visitors to our website
- Individuals who contact us about our services
- Clients and prospective clients
- Candidates who apply for roles at Strathen
It does not cover personal information we process as part of client projects under engagement letters or similar contracts. That processing is governed by the relevant contract.
3. Information we collect
We collect information in three main ways.
3.1 Information you provide directly
For example when you:
- Fill out a contact form or email us
- Subscribe to insights, newsletters, or updates
- Register for an event, webinar, or meeting
- Apply for a role and submit a CV or profile
This may include:
- Name, job title, and organisation
- Business and contact details (email, phone, address)
- Register for an event, webinar, or meeting
- Information about your inquiry or project
- CV, career history, qualifications, and other application data
- Any other information you choose to provide
3.2 Information collected automatically
When you visit our site, we may collect:
- Device information (browser, operating system, device type)
- IP address and approximate location
- Pages visited, time on page, navigation paths
- Clicks, scrolls, and similar usage data
We use cookies and similar technologies for this. You can manage your choices through “Cookie Preferences” in the footer.
3.3 Information from third parties
We may receive information from:
- Professional networking platforms such as LinkedIn
- Referrals from clients, partners, or candidates
- Service providers who support our website, analytics, recruiting, and communications
We use this information in line with this policy and applicable law.
4. How we use personal information
We use personal information to:
- Respond to inquiries and communicate with you
- Provide information about our services and insights
- Develop and maintain client and prospect relationships
- Review, manage, and make decisions on job applications
- Operate, maintain, and improve our website and services
- Conduct analytics and understand how our site is used
- Detect, prevent, and respond to security incidents
- Comply with legal, regulatory, and risk management obligations
We do not sell personal information.
5. Legal bases for processing (UK and EU visitors)
If you are in the United Kingdom or European Union, we process your personal information on these legal bases:
- Legitimate interests. For example, to respond to your inquiries, operate our website, maintain client relationships, and improve our services, where those interests are not overridden by your rights and freedoms.
- Contract. Where processing is necessary to enter into or perform a contract with you or your organisation.
- Consent. For example, where you opt in to non-essential cookies or marketing communications.
You may withdraw your consent at any time, including by using the unsubscribe link in our emails or by updating your cookie preferences.
6. Cookies and similar technologies
We use cookies and similar technologies to:
- Enable core site functionality
- Remember your settings and preferences
- Analyse site usage and performance
- Support any future email or campaign analytics
Non-essential cookies (such as analytics) are used only where permitted by law and, in some regions, only with your consent.
You can manage your cookie choices at any time by selecting “Cookie Preferences” in the footer. Your browser may also allow you to block or delete cookies, but some features of the site may not function properly if you do.
If you have questions about cookies used on this site, you can contact us at privacy@strathengroup.com.
7. Marketing communications
If you subscribe to our insights, newsletters, or other updates, or if you indicate that you wish to receive marketing from us, we may send you information about:
- Strathen services and capabilities
- Articles, case studies, or thought leadership
- Events, webinars, or briefings
We will:
- Obtain any consents required by law (for example under CASL in Canada, PECR in the UK, or similar regimes).
- Include an unsubscribe or opt out link in each marketing email.
You can opt out of marketing at any time by using the unsubscribe link or emailing us at privacy@strathengroup.com.
Opting out of marketing will not affect important service, engagement, or administrative communications where we need to contact you in connection with an existing or potential engagement.
8. How we share personal information
We may share personal information with:
- Service providers and vendors who host our website, provide analytics, email and marketing tools, applicant tracking, data storage, or other operational support. They are permitted to use personal information only to provide services to us and must protect it appropriately.
- Professional advisers, such as legal, accounting, or IT security advisers, where reasonably necessary for our business.
- Authorities and regulators, where we are required to do so by law or regulation, or where disclosure is necessary to protect our rights, security, or the rights of others.
We do not sell personal information and do not allow service providers to use it for their own independent marketing purposes.
9. International transfers
We may process and store personal information in countries outside your own, including Canada, the United States, the United Kingdom, and others where our service providers operate.
Where required by law, we implement appropriate safeguards for international transfers, such as contractual protections that address data protection and security. You can contact us for more information about these safeguards.
We do not sell personal information and do not allow service providers to use it for their own independent marketing purposes.
10. How long we keep personal information
We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including to:
- Respond to inquiries and maintain records of our interactions
- Manage client relationships and engagements
- Consider candidates for current and future roles
- Comply with legal, regulatory, tax, and accounting obligations
In general:
- Website and inquiry data is retained for as long as needed to respond and for a limited period afterwards.
- Manage client relationships and engagements
- Candidate data is generally retained for up to 18 months from the last interaction, unless you ask us to delete it earlier or law requires a different period.
- Client and engagement data is retained for the duration of the relationship and for a period afterwards as required for legal and record-keeping purposes.
We may retain anonymised or aggregated information that does not identify you for longer.
11. Your rights
Your rights depend on where you live.
11.1 UK and EU
If you are in the UK or EU, you may have rights to:
- Request access to your personal information
- Request correction of inaccurate or incomplete information
- Request deletion of your information in certain circumstances
- Request restriction of processing in certain circumstances
- Object to processing based on legitimate interests, including profiling
- Object at any time to direct marketing
- Request data portability in certain cases
You also have the right to lodge a complaint with your local data protection authority.
11.2 Canada
If you are in Canada, you may have rights to:
- Request access to the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information in certain circumstances
- Challenge our compliance with applicable privacy laws
11.3 United States
Depending on the state in which you live and on whether applicable thresholds are met, you may have rights under state privacy laws, such as to:
- Request access to certain personal information
- Request deletion of certain personal information
- Request correction of inaccurate personal information
- Receive information about how we collect, use, and disclose categories of personal information
We do not sell personal information as “sale” is commonly defined in applicable US state privacy laws.
11.4 Exercising your rights
To exercise any of these rights, contact us at privacy@strathengroup.com.
We may need to verify your identity before responding. In some cases, legal or contractual obligations may limit your ability to exercise certain rights, in which case we will explain that to you.
12. Security
We use reasonable technical and organisational measures to protect personal information from loss, misuse, unauthorised access, disclosure, alteration, or destruction.
No method of transmission or storage is completely secure. We cannot guarantee absolute security of information transmitted to or from our site, and you share information at your own risk.
If you believe your interaction with us is no longer secure, please contact us immediately at privacy@strathengroup.com.
13. Children
This site and our services are intended for business and professional audiences. We do not knowingly collect personal information from children under the age of 16.
If you believe we have collected personal information from a child under 16, please contact us so we can delete it.
14. Changes to this policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top indicates when it was most recently revised.
Material changes will be highlighted on this page. Your continued use of the site after changes are posted constitutes your acceptance of the updated policy.
15. Contact us
If you have questions, requests, or complaints about this Privacy Policy or our handling of personal information, contact: privacy@strathengroup.com.
